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My Thoughts on the Start Up of
QRWL
I have previously indicated that 4-5 people are needed to step forward in order to get QRWL up and running. This would allow an “Acting Executive” consisting of President, Vice President, Treasurer, and Secretary, together with 2-3 “Advisors” and a web page designer (needed to facilitate member & executive communications when participants are located far from each other – best format for communicating with each other.) Suggested duties to start: -
President – Prepare meeting agenda and act as chair of all meetings.
Vice President – Assist President as required, and act as OFAH contact
Treasurer – Establish banking arrangements, and be responsible for accounting & dispensing all club funds. It is recommended that two people sign any required disbursements.
Secretary – Record minutes of all meetings.
If possible one of the above positions could also have duties of setting up a QRWL web site. If such an individual is not available to start, perhaps this Board could assist in some way.
It is expected the individuals on the “Acting Executive” would allow their names to stand for election of the first formal Executive of QRWL.
Once the above positions are “arbitrarily decided” the “Acting Executive” can call an initial meeting – date, time and location to be decided. Access to a web site to facilitate and advise this date and location is necessary to have as many potential members attend the first meeting as possible.
The first order of business for the first meeting would be to receive a firm commitment from all potential new members. I personally liked the suggested idea of a proposed “initiation fee” and would suggest an amount of $20.00 which should be paid with a signed QRWL Application form (could be copied from the ORWL application form). This would provide the Acting Executive with a list of people who are serious about joining the club, and some working capital for any expenses. All people who pay their initial fee and sign the required membership application would then be eligible to vote on all up coming club matters including the following.
Next on the agenda would be to have the above positions, and individuals confirmed via a motion, seconded, and vote. Other Executive positions can be added later as needed.
Next on the meeting agenda would be to have a motion on banking arrangements (see above suggestion), which should be seconded, and voted on. The “Acting Secretary” should record all these results, as the Bank selected will require confirmation of all signing authorities.
Next I would suggest that an Official Club Year be selected and voted on. It could be similar as ORWL – we selected April 1st to March 31st in order to correspond with current fishing seasons, but the choice is up to your Club.
Next I would suggest that QRWL strongly consider becoming a member club of OFAH, which should be confirmed by motion, seconded and voted on. ORWL found this to be the most economically way to provide insurance for all club activities at a very reasonable cost. OFAH will simply extend their membership for any QRWL members that are already OFAH members. That is why current OFAH member’s numbers are required on the application form. Motion, seconded and vote.
Next I would suggest that QRWL decide on annual club dues – see ORWL fee schedule, which also includes OFAH annual dues. It is strongly recommended that QRWL include both fees in their fee schedule as it is imperative that 100% of QRWL members also be OFAH members to keep insurance benefits valid. Motion, seconded, and vote.
Any other issues that may require discussions can be brought up and if necessary a motion put forward, seconded, and voted on.
Once the foregoing is completed, it would be safe to say that QRWL is an “Official Club” and you will be well on your way.
Hope the above post will be of some assistance & GOOD LUCK in proceeding.
_________________
Past President
Ottawa Region Walleye League
186 Blue & White Princecraft, 140 HP Johnson
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